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UPHA Board Minutes & Newsletters>
February 2009 UPHA Board Meeting Minutes
April 10, 2009
MINUTES
UPHA Board Meeting
February 2009
Present: Milt Rhodes, Catherine Maxwell, Mahon Kick, April Norris, Donna Bailey, Mary Lin McBride, Joe Boisvert
New meeting time – Board members agreed that the 4th Monday night board meeting time would be changed from 7:30 to 7:00 p.m.
Minutes – The minutes from the November and January meetings were presented and approved with corrections.
Board introductions – All board members present introduced themselves. New members Mahon Kick (Treasurer), April Norris (VP of Communications), and Mary Lin McBride were welcomed to the board.
Treasurer’s report –The January Treasurer’s Report was presented and approved, along with the projected budget prepared by the past treasurer. It was recommended that based on the current economic climate, the board should consider ways to conserve funds.
It was pointed out that UPHA only had a $63 surplus in 2008. The board discussed the need to generate revenue through memberships, advertisers, sponsorships, events, and other means if we are to continue to provide the wide range of community events, donations, and services. The cost of advertising on the UPHA website was discussed, including promoting a quarterly payment option to fulfill the advertising fee of $100/year. A session generating ideas to promote more advertising income and more neighborhood involvement will be included in the next board meeting.
Website – A motion was made and carried to post a list of local service providers developed by the Cameron Park Homeowners Association as a .pdf on the UPHA website as a community resource. The list will include a disclaimer that the service providers are not endorsed by the board. UPHA members will be invited to send in recommendations of their own. It was also suggested that the board consider initiating recognition of a “Pet of the Month.”
Calendar – The board reviewed the UPHA planning calendar prepared by past presidents of the board, and signed up to host upcoming meetings.
Event postcards – Joe Boisvert will replace Sallie Ricks to design event announcement post cards. Mary Lin will handle pick up and stamping. It was suggested that the board perform a cost benefit analysis to determine if postcards are cost effective for increasing attendance at events. Easter Egg Hunt postcards should be mailed by March 21.
Hillsborough Street Renaissance Festival – UPHA will sponsor a booth at the March 14 event. Volunteers will be recruited from the board and from the list serve to set up in the morning and to staff throughout the event (12pm- 10:00pm.) The booth will include brochures, t-shirts, banner, upcoming events.
Cannon Park – The Master Planning Committee presented the final plans for Cannon Park at the Raleigh Parks Board meeting. The Parks Board will vote on the plan next month, and then will send it to City Council for review and approval. Donna Bailey spoke at the meeting in recognition of the large level of citizen involvement in the master planning process, and was recognized for her service on the planning committee.
Newsletter – The next mailing should be In April; content for the newsletter will be an agenda item at the March board meeting. April Norris will serve as the new editor. Content proposed includes: Easter Egg Hunt, Hillsborough Renaissance Festival, President’s introduction of new board.
UPHA Communications – A discussion ensued about the perception that all the association does is party planning, and how to dispel that myth to show the value of association in supporting and driving community projects and organizing. Suggestions included creating block captains, and putting Kurt’s accomplishment presentation on website. Setting an annual membership goal was also proposed. These issues will be agenda items at the next meeting.
The meeting was adjourned at 9:05.
Next meeting – March 30th at 7:00 p.m. at Donna’s home, 2506 Mayview
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